Outsource Supervisor

About this role

Responsibilities

• Vendor Sourcing: Find and onboard new vendors for CNC, laser cutting, acrylic, ACP, LED, stitching, woodwork and fabrication
• Rate Negotiation: Collect quotations, compare rates, and negotiate the best combination of price, quality and timeline
• Vendor Evaluation: Maintain a vendor scorecard covering quality, delivery time and pricing
• Relationship Building: Keep strong coordination with 10 to 15 regular outsource vendors
• Job Handover: Collect job details, artwork, sizes and material specs from Production or Sales and pass them to the vendor
• Sample Approval: Get a sample from the vendor and clear it with the Matching & Production Designer and the client before bulk
• Follow-ups: Follow up daily on job status, pickup and delivery to meet deadlines
• Quality Check: Run QC at the vendor and again when the job comes back in-house, rejecting and returning for rework where needed
• Dispatch Coordination: Coordinate with logistics for vendor pickup and delivery to the client or site
• PO & Billing: Raise POs, collect vendor invoices, obtain approval and forward to Accounts for payment
• Cost Tracking: Maintain a job-wise outsource cost sheet to keep budget against estimate
• Records: Maintain the vendor job register, delivery challans and pending jobs list
• Waste Control: Keep material wastage at the vendor end to a minimum

Requirements

• FA or BA
• 4 to 5 years of vendor management or outsourcing experience
• Working knowledge of CNC, laser, acrylic bending, LED modules, stitching, ACP and welding basics
• Vendor negotiation, follow-up and quality checking
• MS Excel and good communication skills
• A tough negotiator who is deadline driven and ready for field work

Skills