Associate Officer

About this role

Responsibilities

• Office Management: Maintain office supplies, stationery, furniture, utilities and general cleanliness
• Documentation: Draft letters, memos, notices, meeting minutes and official correspondence
• Record Keeping: Maintain employee files, attendance, leave records, visitor logs and company policies
• Coordination: Act as liaison between Production, HR, Accounts, HSE and Management
• Compliance & Legal: Help maintain licences — PESO, Fire NOC, Factory Licence, Environmental NOC and Hazardous Waste authorisation
• Safety Coordination: Work with the HSE department on safety drills, PPE records, MSDS filing and incident reports
• Vendor Management: Coordinate with suppliers for chemicals, packing material, lab equipment and office items, and maintain the vendor database
• Inventory Control: Track office inventory and non-technical store items such as PPE, cleaning chemicals and safety equipment
• Purchase Orders: Raise POs for admin items, collect quotations and compare rates
• Bill Processing: Collect and verify vendor bills and forward them to Accounts for payment
• Petty Cash: Maintain the petty cash book and vouchers
• Asset Register: Maintain the record of company assets including ACs, computers and vehicles

Requirements

• Intermediate or Graduation
• 2 to 3 years of administrative experience, preferably in a manufacturing setup
• Basic understanding of labour laws, the Factory Act and chemical safety compliance
• Working knowledge of MS Office and ERP systems
• Strong documentation, communication and problem-solving skills
• Disciplined, able to handle confidential information, and good at coordinating across departments

Skills